Event Details

Please submit any questions about this event to: outreach-committee@lists.lfai.foundation

Event Committee Lead: Jamil Chawki, LF AI Outreach Committee Chairperson, jamil.chawki@orange.com

Event Website: https://events.linuxfoundation.org/events/open-source-summit-europe-2019/

Date: Oct 28-30, 2019

Location: Lyon Convention Centre, 50 Quai Charles de Gaulle, 69463 Lyon, France, Telephone: +33 (0)4 72 82 26 26

Booth Location: B4

Visa Letter Request Process: https://events.linuxfoundation.org/events/open-source-summit-europe-2019/attend/visa-request/

Travel and Accomodation Details: https://events.linuxfoundation.org/events/open-source-summit-europe-2019/attend/venue-travel/

Open Source Summit + Embedded Linux Conference Europe 2019 - Bronze Sponsorship:

- Recognition on Event Website
- 2x2m Exhibit Booth (Includes counter with graphics and stools)
- 1 Lead Retrieval Scanner
- 3 Conference Attendee Passes
- 2 Partner Reception Passes
- 20% Discount on Additional Conference Passes
- Recognition on Event Signage

Bronze Sponsors – 2mx2m

Basic Booth set includes:

(1) 1M wide x 1M high counter with front graphic
(2) Black Diamond Stools
(1) Wastebasket
(1) 5-amp power drop
(1) power strip
Shared Conference Wireless Internet

Event Planning

Meeting planning notes at bottom of page.

Key Event Tasks and Deadlines:

To Do	Due Date	Completed	Owner	Notes
Finalize sponsorship contract	June	x	Jacqueline, LF	Sponsorship approved in LF AI marketing plan.
Confirm Event Committee Lead	June	x	Outreach Committee	Need an event committee lead from member company or community.
Provide sponsor name, logo, website to events team	Aug 7	x	Jacqueline, LF	Will be submitted to event staff via sponsor portal.
Finalize booth display	Sept 11	x	Jacqueline, LF	Turnkey booth. Same booth display to be used for all OSS participation.
Confirm booth location	Sept 11	x	Jacqueline, LF	Booths are assigned by sponsorship level and in the order the signed contract was received.
Choose Lead Retrieval Option	Sept 25	x	Jacqueline, LF	Mobile app to be used.
Order Addition Lead Retrieval Devices (if any)	Sept 25	N/A	N/A	Mobile app to be used.
Register attendees and booth staff	Sept 30	x	Jamil Chawki	Please ensure your attendees and booth staff are registered by this date. The Sponsor Voucher codes are good for a number of complimentary conference registrations based on your sponsor level. Email jserafin@linuxfoundation.org for registration code and registration link when complimentary registration codes are confirmed and update the wiki below. Note: Codes expire after the deadline.
Confirm booth demos (if any)	Sept 30	Model Onboarding using LF AI Acumos/Orange AI Marketplace	Jamil Chawki	Any AV/Power/Internet needs must be funded outside of LF AI budget, and must fit within the booth space guidelines. Please ensure your booth demo needs are confirmed in advance of any additional order deadlines, see below. Update booth demo schedule below as applicable.
Additional Power Order Due	Oct 2	None	Jamil Chawki	Not included in LF AI budget or in Bronze sponsorship. Would require member/community sponsorship. If you require additional components for your booth, email jserafin@linuxfoundation.org for access to the sponsor portal to view pricing and order forms required to vendor.
Additional Internet Order Due	Oct 2	None	Jamil Chawki	Not included in LF AI budget or in Bronze sponsorship. Would require member/community sponsorship. If you require additional components for your booth, email jserafin@linuxfoundation.org for access to the sponsor portal to view pricing and order forms required to vendor.
Furniture and Booth Upgrade Order Due	Oct 2	None	Jamil Chawki	Not included in LF AI budget or in Bronze sponsorship. Would require member/community sponsorship. If you require additional components for your booth, email jserafin@linuxfoundation.org for access to the sponsor portal to view pricing and order forms required to vendor.
Food and Beverages Order Due	Oct 2	None	Jamil Chawki	Not included in LF AI budget or in Bronze sponsorship. Would require member/community sponsorship. If you require additional components for your booth, email jserafin@linuxfoundation.org for access to the sponsor portal to view pricing and order forms required to vendor.
Audio Visual Order Due	Oct 2	None	Jamil Chawki	Not included in LF AI budget or in Bronze sponsorship. Would require member/community sponsorship. If you require additional components for your booth, email jserafin@linuxfoundation.org for access to the sponsor portal to view pricing and order forms required to vendor.
Confirm demo staffing in sign up below (if any)	Oct 9	Acumos/Orange AI Marketplace	Jamil Chawki	Confirm demo staffing in sign up below (if any)
Submit booth graphics	Oct 9	x	Jacqueline, LF	Same booth graphics to be used for all OSS counters.
Shipping Deadline Must Arrive On or Before This Date	Oct 14	None	Jamil Chawki	If you require shipping for your booth, email jserafin@linuxfoundation.org for access to the sponsor portal to view shipping vendor instructions.
Confirm Attendee Names for Partner Reception	Oct 14	Jamil CHAWKI & Philippe Dooze	Jamil Chawki	Finalize who will be using your invitation only pass(es) for the Partner Reception. A confirmation email will be sent to those who are confirmed with details of the Partner Reception. Send names to jserafin@linuxfoundation.org prior to deadline.
Set up booth	Oct 27-28		Natarajan ?	Sunday, October 27: 13:00 – 17:00
Log booth staff attendance	Oct 28-30		Jamil Chawki	Please log and send to jserafin@linuxfoundation.org after the event.
Pickup and return lead retrieval device to event staff	N/A		Jamil Chawki	N/A Using mobile app
Take booth photos and upload to photos section below	Oct 28-30		Jamil, Philippe & Natarajan	Post photos for event reference and updates to LF AI committees.
Post on social media: https://twitter.com/LFAI_Foundation	Oct 30		Jamil, Philippe & Natarajan	#osssummit and @LFAI_Foundation
Booth tear down	Oct 30		Jamil, Philippe & Natarajan	All booth materials must be removed from the conference venue.

Event Registrations

There are 3 registration passes available for use. To receive a registration pass you must sign up for booth staffing (see below) and be approved by the Event Committee Lead. The LF will then provide the registration code for use.

Those with approved event passes please register here. Request your code from jserafin@linuxfoundation.org.

	Contact Name	Contact Email
1	jamil.chawki	jamil.chawki@orange.com
2	Natarajanc *	natarajan.subramanian@techmahindra.com
3	Philippe	philippe.dooze@orange.com

Booth Details

Booth Location: B4

Booth Set-up Hours:

Sunday, October 27: 13:00 – 17:00

Open Booth Hours:

Booth hours may change based on the conference session schedule. Please check event website for updates.

Monday, October 28:
- 10:30 am – 12:30 pm (closes at the start of lunch)
- 14:00 – 19:00 pm
- On-site Attendee Reception & ELC Tech Showcase – 17:30 – 19:00 pm
Tuesday, October 29:
- 10:30 am – 12:30 pm (closes at the start of lunch)
- 14:00 – 17:30 pm
Wednesday, October 30:
- 10:30 am – 12:30 pm (closes at the start of lunch)
- 14:00 – 16:00 pm

Booth Tear-Down Hours:

Wednesday, October 30: 16:00 – 20:00 pm (All booth materials must be removed from the conference venue by 8:00 pm.)

Important Notes:

The Sponsor Showcase will be closed during keynotes.
Conference attendees are on their own for lunch each day.
The Sponsor Showcase hours are subject to change based on the finalized event schedule.

Booth Staffing Assignments

Please note that we need 1-2 people staffing the booth during open booth hours. Any booth sign up slots with no member or community volunteers will mean the booth will be closed during that time.

The assigned booth staff will also be doing demos of their relevant projects, as applicable.

Please add name and organization/project being represented.

* Note: listed as booth staff tentatively pending travel approval

Time Slot	Monday - October 28
10:30 am – 12:30 pm (closes at the start of lunch)	Jamil & Philippe
14:00 – 16:00 pm	Jamil & Natarajan
16:00 – 18:00 pm	Jamil & Natarajan
18:00 – 19:00 pm	Philippe

Note: On-site Attendee Reception & ELC Tech Showcase – 17:30 – 19:00 pm

Time Slot	Tuesday - October 29
10:30 am – 12:30 pm (closes at the start of lunch)	Jamil & Philippe
14:00 – 16:00 pm	Philippe & Natarajan
16:00 – 17:30 pm	Jamil, Philippe & Natarajan

Time Slot	Wednesday - October 30
10:30 am – 12:30 pm (closes at the start of lunch)	Jamil & Philippe
14:00 – 16:00 pm	Jamil & Natarjan

Lead Retrieval

Booth staff will be using a lead retrieval mobile app for scanning all booth visitors - Please ensure that you download the app and scan all booth visitors during your time in the booth - There will be ONE login for all booth staff to use

Event name in app: Open Source Summit + Embedded Linux Conference - Europe 2019
Login details