Why Get Involved:

Participation in the Outreach Committee empowers LF AI & Data members to:

• Shape the foundation’s marketing direction through direct influence on key initiatives such as event strategies, content, case studies, promotional campaigns and more

• Gain visibility for your projects and organization through coordinated foundation-wide marketing efforts.

• Ensure alignment of LF AI & Data projects or members’ outreach efforts with the broader foundation and Governing Board goals.

• Collaborate with peers across the AI and data open source ecosystem, sharing ideas, best practices, and opportunities for cross-promotion.

• Stay informed on upcoming foundation-wide activities and contribute to shared marketing resources.

What the Outreach Committee Does:

The committee is responsible for the design, development, and execution of community outreach efforts on behalf of the Governing Board. These include:

• Coordinating marketing efforts across the foundation

• Driving event planning and participation (e.g., foundation events, meetups, webinars, conference presence)

• Supporting foundation content strategy including case studies, blogs, publications and ecosystem storytelling.

• Advising on outreach and cross-foundation collaborations

• Review and approve project marketing requests

How Projects and Working Groups Engage:

LF AI & Data projects and working groups are encouraged to participate in the Outreach Committee to align their outreach efforts and gain broader visibility. The committee offers a collaborative space to coordinate marketing needs and contribute to shared initiatives. The Outreach Committee is the central hub for any and all marketing efforts happening across the community. Projects can:

• Share project highlights and outreach needs at monthly meetings

• Participate in joint campaigns, foundation, and meetup events

• Share resources and amplify project success stories

• request marketing or promotional support for project or working group initiatives that align to the Board goals

The committee helps connect individual project efforts to foundation-wide marketing for greater impact and consistency.

Meetings and Communications:

• Meetings: The committee meets monthly via Zoom, currently on the second Monday of each month at 7am PT / 10am ET.

  • Meetings are open to the public. To register, visit the LF AI & Data public calendar.

• Outreach Mailing list: To subscribe to the LF AI & Data Outreach Committee mailing list, please email outreach-committee+subscribe@lists.lfaidata.foundation.

Committee Structure and Participation:

Per the foundation charter:

a)  The Outreach Committee will include one appointed voting representative from each Premier Member. Each General Member may appoint a non-voting representative to observe and contribute ideas to the Outreach Committee.

b)  The Outreach Committee will be responsible for the design, development and execution of community outreach efforts on behalf of the Governing Board. The Outreach Committee is expected to coordinate closely with the Governing Board and technical communities to maximize the outreach and visibility of the Technical Project throughout the industry.

c)  The Governing Board may appoint a chairperson of the Outreach Committee or delegate responsibility for selecting a chairperson to the Outreach Committee. The Outreach Committee chairperson will be responsible for reporting progress back to the Governing Board. The Outreach Committee chairperson may attend meetings of the Governing Board, but, unless the Outreach Committee chairperson is a member of the Governing Board, the Outreach Committee chairperson will not attend as a voting member of the Governing Board.

Elections

Rules for Outreach Committee Elections

These are now formally documented in the LF AI & Data Election Processes and Guidelines.

Member Representatives

Note: Graduate projects can arrange to have Non-Voting Member representation on the Outreach Committee. To do so, please email info@lfaidata.foundation.

Voting Information

In various situations, the LF AI & Data Outreach Committee shall hold a vote. These votes can happen on the phone, email, or via a voting service, when appropriate. Outreach Committee voting members can either respond "agree, yes, +1", "disagree, no, -1", or "abstain". 

a) Quorum for Governing Board and Committee meetings will require fifty percent of the voting representatives. If advance notice of the meeting has been given per normal means and timing, the Governing Board may continue to meet even if quorum is not met, but will be prevented from making any decisions at the meeting.

b) Ideally decisions will be made based on consensus. If, however, any decision requires a vote to move forward, the representatives of the Governing Board or Committee, as applicable, will vote on a one vote per voting representative basis.

c) Except as provided in Section 16.a., decisions by vote at a meeting will require a simple majority vote, provided quorum is met. Except as provided in Section 16.a., decisions by electronic vote without a meeting will require a majority of all voting representatives.

d) In the event of a tied vote with respect to an action that cannot be resolved by the Governing Board, the Chair may refer the matter to the LF for assistance in reaching a decision. If there is a tied vote in any Committee that cannot be resolved, the matter may be referred to the Governing Board.

Additional information is available in the LF AI & Data Charter.